By Alan Barker
A part of a sequence of pocket publications that target to allow the reader to grasp a brand new ability in precisely half-hour, this article presents convenient tricks on constructing and getting ready for a gathering.
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Additional info for 30 Minutes Before a Meeting (30 Minutes Series)
Now you can close the meeting. Make your final remarks positive, forward-looking – and brief! Summarise what has been decided and point the way ahead Check that the minute-taker is happy with their record of the meeting Set the time and date of the next meeting if necessary Emphasise the achievements of the meeting Thank everybody for attending and contributing. Why not . .? Write down every point you want to make at the start of the meeting Start exactly on time Resolve to use one technique to counter adversarial thinking 61 61 30 Minutes Before a Meeting Set up a ‘yes but’ box: any negative comment to cost £1.
At times, we should stop holding our inner conversation and listen – truly listen – to what the speaker is saying. At others, we can manage the internal conversation by taking notes of our thoughts so that we can put them to one side, vocalising our thoughts or pausing before we speak, to allow the internal conversation to happen. The ten commandments of effective listening 1. Stop talking: To others; and to yourself! You cannot listen if you are talking. 2. Demonstrate your interest: Maintain eye contact – and expect the speaker not to.
Can you structure the group’s thinking? How could you improve the quality of the conversation? What difficult situations do you foresee? How will you close the meeting? 41 41 30 Minutes Before a Meeting It is in meetings that our leadership skills are most publicly displayed. The effective Chair: Keeps the group focused on its task Finds opportunities to use the talents of every individual Develops a climate in which people can think and work as a team. A group of people contains a certain amount of potential energy.